ASAPA presents

Animethon 25

Aug 10 - 12 / 2018 Shaw Conference Centre Edmonton Alberta Canada
/ Volunteer / Staff Openings

Staff Openings

Animethon 25 is currently looking for qualified and engaged people to join our ever-growing team! We have several departments in the staff structure that are currently looking for energetic and commited people. Keep checking this page for new positions we will be looking to fill!

Apply

 

Programming

Assistant Guest Autograph Coordinator

Guest Autograph Coordinator

The Guest Autograph Coordinator, reporting to the Guest Manager, is responsible for many aspects of Guest autographs and signings under the Department of Programming. The coordinator will communicate and work with the Guest Manager and the Event Committee to establish processes and procedures pertaining to guest autograph sessions, familiarize themselves with autograph restrictions, assist in the scheduling of autograph sessions, and oversee the autograph area during the Convention. The coordinator will be responsible for ensuring day-of logistics is carried out, prepare tables and items as required, resolve conflicts with patrons, and will be the primary point of contact for communication from the Department of Safety, Logistics, and Exhibitor Policy Enforcement teams in regards to autographs.

Duties & Responsibilities:
Must be able to commit a few hours a week prior to the start of the Event for the organization and logistics of the autograph sessions
Work closely with the Guest Manager to establish processes and procedures for the autograph sessions.
With the assistance of Signage Team, prepare signs and displays for the Autograph session.
Responsible for many aspects of the autograph area, including table and item preparations, conflict resolution, ensuring signage is up to date, answering questions from Patrons, and communicate with Line Control and Exhibitor Policy Enforcement teams for day-of logistics.
Use best judgement to cut lineups with the assistance of Line Control.
Well-versed with contractual agreements regarding autographs for each Guest.
Coordinate with Merchandise Team for any required staff for the sale of Guest Merchandise outside of the Merchandise Booth
Communicate with Guest Liaisons regarding scheduled arrival of Guests for autograph sessions.
Balance float sales for Guest Merchandise with the assistance of Treasury and Merchandise, and provide net sales to Guests as required.

Qualifications:
Excellent conflict resolution skills
Excellent interpersonal and communication skills
Excellent problem solving skills
Detailed and Organized
Knowledge in identification of unauthorized and/or unlicensed products is an asset
Experience with management and logistics planning is an asset

Guest Liaison

The Guest Liaison, reporting to the Guest Manager and Assistant Guest Managers, is responsible for handling ASAPA’s official Guest of Honours under the Department of Programming. The Guest Liaison will act as a representative of ASAPA and attend to Guest needs during their stay in Edmonton, including pick-up and drop-off at airport, arranging for transportation during their stay in Edmonton, ensuring contractual obligations are upheld, timely appearance at scheduled functions, ensuring meals and water is arranged, and entertain the Guest with local attractions. The Guest Liaison will regularly report updates and status of Guest activities to the Guest Team and notify the Guest Manager of any issues/concerns regarding Guest stay in Edmonton, and maintain professionalism at all times while acting as a representative of ASAPA.

Duties & Responsibilities:
Act as the event representative with Guests of Honours.
Ensure Guest(s) contractual obligations and agreed upon schedules are followed.
Ensure all Guest(s) requirements are met, including transportation and meals.
Communicate with Guest Team and provide regular updates during the event of activities.
Arrange for local attractions and activities if time permit and with approval.
Maintain professional image and hygiene at all times.
Assist Guest with presentations and workshops as required.
Handle cash transactions for Guest in local currency as required.

Qualifications:
Good communication and diplomatic skills.
Good organizational skills.
Excellent knowledge of Edmonton attractions, activities, and restaurants.
Good conflict resolutions skills.
Proficient with messaging and texting on mobile phones.
Must possess a mobile phone with a data plan.
Must be mobile and capable of walking for extended periods of time indoors and outdoors.
Must be available for the entire duration of the Guest stay in Edmonton, beginning on the Thursday prior to the Event date, and the Monday following the Event date.
Must be over the age of 18.
Customer Service experience is an asset.
Class 5 Driver’s License and over the age of 25 is an asset.

Guest Manager Assistant - North American

The Assistant Guest Manager - North American, reporting to the Guest Manager, operates and manages specifics and details in the Guest Team pertaining to all North American and English speaking guests, under the Department of Programming. Oversees aspects of Guest Relations with the Guest Manager regarding North American and English speaking guests, including networking, establishing and maintaining relationships, contract negotiations, financial planning and budgeting, resource management and allocation, convention day-of logistics, problem solving, and conflict resolution. The Assistant Guest Manager - North American will be the primary point of contact for Guests communication, provide updates on progress and negotiations to the Guest Manager, and assist in outlining requirements, process, and procedures with the Guest Team.

Duties & Responsibilities:
Must be able to commit several hours each week to the planning and organizing of the Convention.
Network and communicate with potential agents and guests over Email, Phone, Skype, or in-person.
Assist in resource allocation and management, creating schedules and outlining expectations for team members.
Assist in formulation of Contracts and Agreements with potential Guests/Agents.
Assist in organization and day-of logistics for all aspects involving Guests
Resolve any conflict and issues pertaining to Guests
With the assistance of HR, interview, hire and provide training as necessary for Guest team members.
See’s the Big Picture and the impact of selected Guests.

Qualifications:
Excellent writing skills.
Experienced with Google G Suite, including Sheets, Docs, Drive, etc.
Excellent interpersonal and communication skills.
Detailed and organized.
Experienced with Conflict Resolution
Experience with financial budgeting is an asset.
Experience with human resource allocation and management is an asset.
Experience with Project management or Corporate management is an asset.
Over the age of 25 with a valid Driver’s License is an asset, but not required.

Guest Team Lead

The Guest Team Lead, reporting to the Guest Manager and Assistant Guest Managers, is responsible for assisting the Guest Managers with on-site duties during the Event dates, such as resupplying water in panel rooms and Green Rooms, obtaining and delivering stationeries as required, assist Guest and Guest Liaisons at Guest Panels by handling microphones and runner, preparing panel rooms in advance of Guest arrival, and other tasks as required. The Guest Team Lead will provide updates to the Guest Managers regarding missing items/issues as observed, and work with all relevant parties to resolve issues.

Duties & Responsibilities:
Prepare water bottles and general cleanliness of panel rooms prior to Guest arrival.
Assist Guest and Guest Liaisons with the smooth operation of Guest Panels. These include runners for written questions with pen/paper and microphone handling for Q&A sessions.
If required, provide introduction at Guest Panels to introduce Guest to the audience with the assistance of the Guest Liaison, and facilitate Q&A sessions.
Assist Guest Managers with facilitating communication between Guest Liaisons and Transportation Coordinators, ensuring all requests are submitted, confirmed, and any questions/concerns from either side is relayed to the relevant parties.
Assist the Guest Autograph Coordinator as necessary for obtaining missing items and other requests.
Provide relief/breaks as required for Guest Liaisons while on-site and for short periods of time off-site.

Qualifications:
Good communication skills
Good organizational skills
Excellent time management to ensure all tasks are completed in time.
Proficient with messaging and texting on mobile phones
Proficient in the use of Computers and Laptops
Must be mobile and able to walk/stand for extended periods.

Public Relations

Advertising Coordinator

Overview:
- Assist the Director, Assistant Director of Public Relations and Sales Manager in drawing up advertising strategies.
- Coordinates and obtains a variety of quotes, as required, for all advertising.
- Follows up on and ensures all advertising placements happen as per contract.
- Assists the Sales Manager as required.

Qualifications:
- Good understanding of advertising in regard to Anime and Popular Asian Arts.
- Good communication and negotiation skills.

Design Staff

Overview:
- Assists the Design Manager and Content Coordinator as required
- Assists with the making of Guidebook material and all content related materials
- Does all layouts required but not limited to: Handbills, posters, and handouts.
- Able to generate Artwork and Layouts as required

Qualifications:
- Experience in graphic design and layout or equivalent.

Purchasing Coordinator

Overview:
- Coordinates and obtains a variety of quotes, as required, for all printing requirements.
- Assists the Merchandise Coordinator, Advertising Coordinator or other staff in Public Relations obtaining quotes and the ordering of merchandise, services or materials as required.
- Ensures all ordered merchandise, services or materials are ordered is received on time and in an acceptable condition.

Qualifications:
- Basic understanding of printing processes.
- Good understanding of basic contracts and quoting practices.
- Good communication and negotiation skills.

Sales Staff

Overview:
- Assist the Sales Manager and Advertising Coordinator as required.

Qualifications:
- Good communication and negotiation skills.

Safety and Policy Compliance

Crowd Control Staff

We are looking for enthusiastic individuals to join our Safety crowd control team! This team will be managing all of the site's access control. The team will be monitoring areas on the venue grounds such as the lineups for main events and vendors hall. Crowd control staff also provide communication to the public regarding event policies. Staff work with Macewan Campus Security to provide a safe and energetic convention. To apply please Email your Resume to safety@animethon.org

-Ability to work well individually and in groups.
-Maintain and communicate the event rules to patrons.
-Maintain a professional customer service attitude.
-Willingness to take and write reports as needed.
-Ensure that the safety and fire code policies and procedures are followed and communicated.
-Perform line control duties and crowd dispersion/reorganization as required.
-Keep foot traffic flowing in highly congested areas.
-Follow instructions as provided by the Head of Safety, Assistant Head of Safety, or Safety Schedule Coordinator.
-Experience in line and/or crowd control is an asset.

Prop Check Staff

Overview:
- Mans the Peace Bonding Desk(s) during the event as scheduled by the Props Coordinator or their Assistants.
- Follows instructions as provided by the Props Coordinator or Props Assistant Coordinator.

Qualifications:
- Good to excellent communication skills.
- Knowledgeable in prop and regulations regarding weapons.

Site Operations

Driver

Our first line of contact for our guests and backbone of Logistics. Reports to the Transportation
Coordinator.

Responsibilities:
– Picking up and dropping off various guests, media, staff, volunteers and equipment as required
throughout the event from various locations around the city and surrounding
– Maintaining their rental vehicle as needed and reporting any issues with vehicles to
Transportation Coordinator
– Maintaining Site Kit and water supplies within vehicle and reporting discrepancies to
Transportation Coordinator
– Obeying all traffic laws and city regulations
– Maintaining utmost professionalism at all times.
– Maintaining Dress Code while on duty
– Ensuring that parking tags are kept in good repair and are current/appropriate for the space

Qualifications:
– Good time management ability and organizational skills
– A commitment to teamwork and excellent interpersonal skills
– Strong problem solving and decision making skills, as well as being able to think laterally and
offer creative solutions
– Experience working with inventory, shipping, or equivalent
– The ability to manage change and handle stress in a fast-moving environment, as well as being
able to cope with standby times/downtime in a constructive manner
– Excellent communication (both oral and written)
– A positive attitude toward external suggestions and continued learning
– A flexible approach to working hours
– Must be able to lift 25 lbs.
– Own PPE/Protective Footwear is recommended, but gloves and hi-vis are available from Site.
– Class 1, 2, or 4 Driver's license and a clean abstract – no more than 3 demerits (required)

Logistics Staff

Reponsible for ensuring event is delivered to site, set up, maintained, torn down, and returned to
storage within time frames. Staff answer to the Logistics Manager and Assistant Logistics Manager or
their Team Lead while on a project.

Responsibilities:
– Assist with load in, Setup, Teardown, and load out to and from Site
– Complete all objectives within timeframe
– Work with other departments to complete tasks when necessary
– Deliver requested items to departments during Event
– Monitor/Maintain Logistics Room during Event

Qualifications:
– A logical and systematic approach to work
– Good time management ability
– Strong problem solving and decision making skills, as well as being able to think laterally and
offer creative solutions
– Experience working with inventory, shipping, or equivalent
– The ability to manage change and handle stress in a fast-moving environment, as well as being
able to cope with standby times/downtime in a constructive manner
– Excellent communication (both oral and written)
– A positive attitude toward external suggestions and continued learning
– Must be able to lift 25 lbs.
– Own PPE/Protective Footwear is recommended, but gloves and hi-vis are available from Site.
– Class 5 Drivers and a clean abstract (optional)

Logistics Team Leader

Oversees a small team of Logistics Staff/Volunteers and coordinates runners during the Event,
ensuring delivery to Site, Setup, maintenance, Teardown, and return to storage within time frames.
Answers to Logistics Manager and Assistant Logistics Manager.

Responsibilities:
– Ensure the delivery and setup of various portions of the Event
– Coordinate load in and load out at Storage
– Coordinate a team of Logistics Staff/Volunteers to complete objectives within the time frame set
out by the Logistics Manager
– Report any issues with delivery, Setup/Teardown, or Staff/Volunteers to Logistics Manager or
Assistant Logistics Manager
– Coordinate runners during Event
– Monitor/Maintain Logistics Room during Event

Qualifications:
– A logical and systematic approach to work
– Good time management ability
– Strong problem solving and decision making skills, as well as being able to think laterally and
offer creative solutions
– Experience working with inventory, shipping, or equivalent
– The ability to manage change and handle stress in a fast-moving environment, as well as being
able to cope with standby times/downtime in a constructive manner
– Excellent communication (both oral and written)
– A positive attitude toward external suggestions and continued learning
– Must be able to lift 25 lbs.
– Own PPE/Protective Footwear is recommended, but gloves and hi-vis are available from Site.
– Class 5 Drivers and a clean abstract (preferable)

13 postings found