ASAPA presents

Animethon 26

Aug 9 - 11 / 2019 Edmonton Convention Centre Edmonton Alberta Canada
/ Events / Fan Panels / Panel Guidelines

Panel Submission Guidelines & Rules

Age & Identification

  • You must be 16 years of age or older, as of August 9, 2019.
  • If hosting a MP-rated panel, you must be 18 years of age or older, as of August 9, 2019.
  • Your legal first and surnames on your submission must match the identification you will use to verify yourself upon Panelist Check-in.
Acceptable Identification:
  • Government-issued photo ID (driver’s license, passport).
  • High school ID / Post-secondary ID (except MP-rated panelists).

Co-panelist

  • You may have ONE assistant panelist (co-panelist) to help run your panel. Additional co-panelists will NOT be entitled the panelist 3-day event pass provided.
  • Your co-panelist must follow the above name and age rules. You are responsible for the accuracy of these details.
  • Should you require a change to your co-panelist, you must notify Animethon Panel Staff by email live@animethon.org, no later than 31st May 2019.

Panel Content

Panels are considered by order of submission, content, level of detail provided, and degree of engagement with audience.
 
The following are absolutely not allowed in any panel:
  • Rearrangement of tables and chairs, or any other venue equipment.
  • Gifting or rewarding food and drink prizes, or any other edibles.
  • Showing explicit sexual content.

Panel Rating

Please indicate your target audience for your panel using the following:
  • AP: All ages
  • 14P: May contain coarse language, brief mature subject matter
  • MP: Not suitable for audiences under 18. May contain graphic violence, intense horror, or other disturbing content
Explicit sexual content (ie. intercourse) is not allowed at any time.

All panel rooms will have Windows-compatible audio and video (VGA) access. You are responsible for providing adaptors for any incompatible equipment. Please email Animethon Panel Staff if you need to check the compatibility of your equipment. Animethon will not provide laptops or internet connectivity.

Panel Submission Process

  • All panels submissions must be submitted through the Animethon website by 31st May 2019.
  • A confirmation email will be sent to your email address provided on your submission. You are responsible for reviewing this email and ensuring the submission is accurate.
  • If any changes are required to your submission, please email Animethon Panel Staff before the panel submission deadline.
  • A panel submission does not guarantee your panel will be accepted.
  • An accepted, waitlisted or rejected email will be sent to you 10 days after the submission deadline.
  • Animethon has the right to change details of your submission to ensure the panel is accurately described to Animethon attendees. You will be notified if changes are made.

Scheduling

  • You must be available for the full duration of the availability block checked off on your submission, except for stated conflicts.
  • Panel time change requests contrary to your submitted availability will not be accepted without good reason.
  • Animethon will attempt to, but cannot guarantee your panel will be slotted in a room with the same preferences on your submission.
  • Please be on time to your panel. You are allowed to set up 15 minutes before the start time of your panel. You are allowed 15 minutes after the end of your panel to clean up.
  • If you are no longer able to run a panel, you must inform Animethon Panel Staff (hyperlink email) by email no later than two weeks before August 9, 2019.

Panellist Conduct

  • You must follow the above Panelist Guidelines and Rules.
  • You must also follow the Animethon General Policies.
  • Other conduct that will not be tolerated are:
    • Promoting discrimination.
    • Attacking the character or personal dignity of others.
    • Sale of or soliciting any products or services.
  • Failure to abide with proper panelist conduct may result in a ban from running future panels at any Animethon or ASAPA events.

Submit your Idea

Know what you’re getting into? Ready for the challenge? Submit your panel idea here!

Panel Form